Download 41ClubH&SProcedure.pdf 41ClubHealth&SafetyPolicy.pdf 41MeetingSafetyQuestionaire.pdf

Having good Health and Safety procedures in place is an important objective of the Association.
This is both important at Club Meetings and at events that involve the general public.

If the public are attending an event arranged by your Club, you, as organisers, have a duty of care to
provide for their safety. 41 Club National Council recommends that you appoint two responsible
members as ‘Safety Officers’ to consider the health & safety of everyone involved.

Prior to the event, the Safety Officers’ should carry out a ‘Risk Assessment’. This is an examination
of each activity to see if it could cause harm to anyone. In that Assessment you should state what you
are doing to reduce that risk.

The Safety Officers should assess if any hazards are ‘significant’ and whether the organisers have
taken satisfactory precautions to help prevent injury to people.

If your event is to be held in a venue e.g. a hotel, they will have their own Health & Safety Policy
which will have been developed to protect their own employees and their customers. Ask to see this
and check they adhere to the policy. Ask to see the Manager if you have any concerns.

The event organiser, with the help of the venue management, should announce instructions on how to
evacuate the venue in an emergency. This is the responsibility of the event organiser – please ensure
this is done.

The Safety Officers for the event should check for any hazards before the event, and monitor activities
during the event. In the event of any concerns they must report these to the event organiser.

Ensure that the event organiser or the venue manager take any concerns seriously and act upon any
reported hazard.

The Health & Safety of our members at Club Meetings is also of concern. Prior to any dinner or
speaker meeting, the venue should be checked for fire regulations, safety procedures and welfare
arrangements. A ‘Meeting Safety Questionnaire’ should be completed before the meeting and a
safety announcement made at the commencement of the meeting.

Please keep written evidence of your Health & Safety Checks and Risk Assessments. These may be
needed as ‘evidence’ at a later date. Should anyone become injured as a result of a 41 Club activity,
evidence of ‘due diligence’ will be invaluable.

In today’s world of litigation, failure to have considered Health & Safety could negate any insurance
claims. This is not a difficult undertaking, Common sense should prevail.

If you have any queries, please contact the National Secretary or the HSE website.

Approved by National Council 6th February 2010