Annual General Meeting Information

February 28th, 2020

NOTICE IS HEREBY GIVEN, IN ACCORDANCE WITH RULE 18.2, THAT THE

SEVENTY-FIFTH ANNUAL GENERAL MEETING
OF THE ASSOCIATION OF EX ROUND TABLERS' CLUBS

will be held on Saturday 4th April 2020 at 9:00am in The Amber Lounge, Sophia (formerly SWALEC) Stadium, Sophia Gardens, Sophia Walk, Cardiff, CF11 9XR

The following items of documentation are available on this site:

* The Order & Agenda Paper  for the forthcoming AGM in Cardiff
* Voting Delegates Form (for Clubs sending a delegate) FORM A .
* Proxy Voting Delegates Form (for clubs not sending a delegate) FORM B.  

* Information on Proxy Voting

* Minutes of the 74th Annual General Meeting - 6th April 2019
* Location Map

Please ensure that the person attending the AGM on your behalf has a downloaded copy of the  Notice & Agenda .  More copies will be available on the day. Please appoint a Voting Delegate, and discuss the resolutions and elections in the Order Paper with your members before they attend, so your Voting Delegate is qualified to vote correctly on your behalf. Copies of the Order Paper can be downloaded from our website in PDF format should you wish to e-mail a copy to your members whose details are not fully registered on CAS.

For those attending the AGM as the Voting Delegate, please ensure the Chairman or Secretary completes and signs the  Voting Delegate Form (Form A) and they bring the completed Form with them to the AGM to register. Failure to follow this may prejudice your Club’s vote.

If you are appointing a Proxy Voting Delegate on your behalf, you need to complete the Proxy Voting Delegate Form (Form B) and send it to me to arrive no later than 10:00 a.m. on Wednesday 1st April 2020. Forms received after this date will be invalid. Please see the separate notes/information on Proxy Voting .

Please note anyone in 41 Club can attend the AGM and observe. There is no limit on numbers – everyone is welcome!

Finally, please check and update as required your Club and Member details on CAS and update them ‘on line’ as required.

Yours in Continued Friendship,

Sean McCormick
National Secretary